Last updated: 13th June 2026

 

This Privacy Policy explains how the 2026 EU–China Agri-Robot Forum collects, uses, stores, and protects personal information submitted through this website and related forum communications.
 

By using this website, submitting a form, registering interest, contacting the organising team, or applying to partner with the forum, you agree to the use of your information as described in this Privacy Policy.
 

1. Who we are
 

This website is for the 2026 EU–China Agri-Robot Forum, an international forum focused on agricultural robotics, AI, automation, research, industry collaboration, and real-world adoption across Europe and China.
 

Forum name: 2026 EU–China Agri-Robot Forum
Theme: Bridging Innovation and Adoption: Agricultural Robotics in EU–China Collaboration
Venue: University of Coimbra, Portugal
Organiser: NICECART
Organiser location: Jiangsu, China
Contact email: hello@nicecart.ai
 

For the purposes of this Privacy Policy, NICECART is responsible for managing personal information submitted through this website, unless otherwise stated.
 

2. Information we collect
 

We may collect personal information when you complete a form, register interest, contact us, apply to exhibit, request sponsorship information, or interact with the website.
 

This may include:
 

• Name

• Email address

• Phone number

• Job title

• Organisation or company name

• Country or region

• Area of interest, such as registration, sponsorship, exhibition, speaking, partnership, or general enquiry

• Message content submitted through contact forms

• Information about your organisation, where relevant to sponsorship, partnership, or exhibition enquiries

• Website usage information, such as pages visited, browser type, device information, and cookie preferences
   

We only ask for information that is relevant to managing the forum, responding to enquiries, and providing event-related communications.
 

3. How we use your information
 

We may use your personal information to:
 

• Respond to your enquiries

• Manage registration interest

• Contact potential attendees, speakers, sponsors, exhibitors, partners, or collaborators

• Provide information about the forum, programme, venue, speakers, sponsorship, or exhibition opportunities

• Process sponsorship, exhibition, partnership, or collaboration enquiries

• Organise forum participation and related communications

• Share important updates about the event

• Improve the website and user experience

• Maintain internal records for planning, reporting, and administration

• Comply with legal, financial, or regulatory obligations where required
   

We will not sell your personal information.
 

4. Legal basis for using your information
 

Depending on the situation, we may use your information based on one or more of the following legal bases:
 

Consent
For example, when you choose to receive updates or submit your information through a form.
 

Legitimate interests
For example, when we respond to a business, partnership, sponsorship, exhibition, or event-related enquiry.
 

Contract or pre-contractual steps
For example, when discussing sponsorship, exhibition, registration, or partnership arrangements.
 

Legal obligation
For example, if we are required to keep records for accounting, compliance, or legal purposes.
 

5. Who we share information with
 

We may share your information only where necessary for the organisation and management of the forum.
 

This may include:
 

• The forum organising team

• Website and hosting providers, including Wix

• Email, registration, or event-management service providers

• Venue, logistics, or event partners where necessary

• Sponsorship, exhibition, or partnership coordination teams

• Payment, accounting, or administrative service providers, if applicable

• Legal, regulatory, or public authorities where required by law
   

We only share the information needed for the relevant purpose.
 

6. International data transfers
 

Because this forum involves collaboration between Europe and China, your information may be accessed or processed by organisers, partners, or service providers located outside your country, including outside the UK, EU, or EEA.
 

Where personal information is transferred internationally, we aim to use appropriate safeguards and handle the information responsibly, securely, and only for forum-related purposes.
 

7. How long we keep your information
 

We keep personal information only for as long as reasonably necessary for the purposes described in this Privacy Policy.
 

In general, enquiry, registration, sponsorship, partnership, and event-related data may be kept during the planning of the forum and for a reasonable period after the event for follow-up, reporting, relationship management, and administrative purposes.
 

Unless a longer period is required by law or legitimate business needs, we aim to delete or anonymise personal information within 24 months after the forum.
 

8. Cookies and website analytics
 

This website may use cookies and similar technologies to help the website work properly, improve user experience, understand visitor activity, and support website security.
 

Cookies may be used for:
 

• Essential website functions

• Analytics and performance measurement

• Remembering user preferences

• Embedded content, such as maps, videos, or social media links
   

You can manage cookies through your browser settings or through any cookie banner or preference tool available on the website.
 

9. Marketing and event updates
 

If you choose to receive updates from us, we may contact you about the forum, programme announcements, speakers, sponsorship opportunities, exhibition opportunities, or related event information.
 

You can unsubscribe or ask us to stop contacting you at any time by using the unsubscribe option, where available, or by contacting us at:

hello@nicecart.ai
 

10. Your rights
 

Depending on your location and applicable data protection laws, you may have rights over your personal information, including the right to:
 

• Access the personal information we hold about you

• Ask us to correct inaccurate or incomplete information

• Ask us to delete your information

• Ask us to restrict how we use your information

• Object to certain uses of your information

• Withdraw consent where we rely on consent

• Request a copy of your information in a portable format

• Make a complaint to a relevant data protection authority
   

To make a privacy request, please contact us at:

hello@nicecart.ai
 

We may need to verify your identity before responding to certain requests.
 

11. Security
 

We take reasonable technical and organisational steps to protect personal information from unauthorised access, loss, misuse, alteration, or disclosure.
 

However, no website or online communication system can be guaranteed to be completely secure. We encourage users to avoid sending highly sensitive information through website forms unless necessary.
 

12. Links to other websites
 

This website may include links to external websites, such as partner websites, speaker profiles, LinkedIn pages, hotel websites, maps, or registration tools.
 

We are not responsible for the privacy practices, content, or security of external websites. We encourage you to read the privacy policies of any third-party websites you visit.
 

13. Children’s privacy
 

This website and forum are intended for professional, academic, industry, and institutional audiences. We do not knowingly collect personal information from children.
 

If you believe a child has provided personal information through this website, please contact us so we can review and delete the information where appropriate.
 

14. Changes to this Privacy Policy
 

We may update this Privacy Policy from time to time to reflect changes to the forum, website, legal requirements, or how we handle personal information.
 

The latest version will always be published on this page with the updated date shown at the top.
 

15. Contact us
 

For questions about this Privacy Policy or how your personal information is handled, please contact:
NICECART
Email: hello@nicecart.ai
Location: Jiangsu, China
Forum venue: University of Coimbra, Portugal